While you may not apply it as much as you used to , email still has a valuable role in digital communications . mayhap you spend more time using text messages , direct electronic messaging , or even FaceTime , so it ’s even more important than ever to get the most out of Apple ’s Mail app . Here are some tips for Mail in macOS to avail you carry off your email .
Save attachments
The menu streak for saving attachments only appear when you move the computer mouse pointer over the dividing line between the email dead body and the letterhead .
Foundry
To save up e-mail attachment to a leaflet , hover over the dividing line between the letterhead and the message . Mail then displays five icons . The paper clipping ikon on the very right is responsible for the fond regard and the number point how many there are . When clack the icon , a drop - down carte du jour appears ; selectSave Allto save up all of the attachments . In the dialog window that open up , you may select where the attachments should be keep open .
The menu bar for saving attachments only appears when you move the mouse pointer over the dividing line between the email body and the letterhead.
The drop - down menu also has an alternative to transfer affiliated images directly to Photos . And clicking onQuick Lookdisplays previews of the attachment .
Delete email attachments that are no longer needed
To save space on your Mac , you’re able to remove attachments that are no longer needed from emails .
When you relieve an email attachment to the Mac , you are in reality creating a duplicate of the file cabinet . The affixation continue salve in the email . The same give to the files and mental image that you post to others .
If you are aware of warehousing infinite , it throw sense to erase attachment in Mail when they are no longer needed . To edit , mark one or more messages with attachments go to the Message carte , and selectRemove attachmentsat the bottom . WARNING : This can not be reversed , so make certain you ’ve downloaded the fond regard .
The menu bar for saving attachments only appears when you move the mouse pointer over the dividing line between the email body and the letterhead.
Delete automatically saved attachments
Mail keeps attachment in a hidden Library brochure .
If you open up an attachment in an email by twice - clicking it or you preview the contents , Mail stores a copy of the file in the substance abuser ’s Library booklet . However , this written matter is not erase by Mail . This means that copies of the attachments remain protected and take up an unnecessary amount of store space .
You will regain the files underLibrary / Containers / Mail / Data / Library / Mail Downloadsin your user pamphlet and can delete them there . To get to your Library booklet in the first place , withstand down the Option winder and click theGomenu in Finder .
To save space on your Mac, you can remove attachments that are no longer needed from emails.
Resize photos before sending
If you transport images , Mail can come down the size of them for sending to come down the data point volume .
If you send images as attachments , a drop - down computer menu calledImage Sizeappears on the rightfield above the text edition surface area . Use this card to specify the size in which the images should be broadcast . You have the selection between the original size of it and three smaller sizes . Once you prefer an choice , Mail will recalculate the size of the email and display it on the left underMessage Size . Mail only recalculates the image for shipping ; the originals are not changed .
If you send picture that you carry with your iPhone in HEIC format , an choice forOriginal Imagebecomes usable . The pic will not be converted into a JPEG by Mail , which happen with the other setting because of better compatibility .
Mail keeps attachments in a hidden Library folder.
Send a link for large attachments
Mail Drop is mechanically activated for iCloud , but for other report , you have to turn it on yourself .
Mail has the option to not transmit gravid attachments ; instead , the single file gets upload to iCloud and a download nexus is include in the electronic mail . Apple calls this feature Mail Drop and it has a 5 GB data file size limitation . The alternative to turn over Mail Drop on or off is located inMail > configurations > Accounts ; for each explanation , expect of the checkbox forSend large adherence with Mail Drop . If you get at Mail through iCloud.com , you may find the Mail Drop lay out by clicking the geartrain image at the top right of the Mailboxes column , selectSettings , and then in the Composing section , look for the checkbox forSend big attachments with Mail Drop .
If the receiver has an iCloud invoice , the adhesion will mechanically be downloaded from the waiter to their Mac . Otherwise , the recipient has to initiate the download with a mouse click . iCloud store attachments for a utmost of 30 days . The storage space does not count towards the iCloud quota but can not top 1 TB .
If you send images, Mail can reduce the size of them for sending in order to reduce the data volume.
Disable the display of email content
If you hide the reading area , messages can be moved or blue-pencil without showing the contentedness .
By default , Mail straight off display the email in the Preview windowpane , which shows the contents of an email clicked on in the message listing . Preview can be hidden if you prefer to separate emails and dispose of obvious junk first .
To do this , drag the dividing taproom between the message leaning and the Preview window all the way to the right ( or the bottom if you have a bottom Preview windowpane ) until it disappears . Then you could move or delete emails without their content being display and marked as read . To open up a subject matter , double - click the email in the subject matter list .
Mail Drop is automatically activated for iCloud, but for other accounts, you have to turn it on yourself.
If you want the Preview windowpane to appear , click theViewmenu and selectShow Side / Bottom Preview . If you want to switch the Preview from side to bottom or vice versa , iterate that gradation .
Hide the email identity
If you do not let content to be debase mechanically from servers for security ground , you’re able to activate it manually .
To anonymously stretch content that is not inserted straightaway into an email , enable theProtect Mail Activityoption underPrivacyin Mail ’s scene . The international mental object will then be loaded but will not be touch base to your email account .
Alternatively , you’re able to disable Protect Mail Activity and checkBlock all removed contentinstead . This will only be loaded if you allow loading by click onLoad distant contentin an electronic mail .
If you hide the reading area, messages can be moved or deleted without showing the content.
Search for specific time periods
Clicking on the search full term provides you with more search selection .
If you type “ Today ” or “ Yesterday ” in the Mail hunt field , a calendar symbol will also appear in the hunting hint . If you take it , Mail lists all message that get in or were sent on these mean solar day . If you tap the symbol in the lookup field , you may also selectBeforeorAfter(the latter of course only for “ Yesterday . ” )
you may also search for “ Last Week ” or “ Last Month ” and then click the calendar picture for each , or typecast in a month name ( with or without a class ) . To search for a specific day , typewrite the engagement in DD / MM / YYYY data formatting , such as 12/24/2022 . In this case , theDateoption is not display in the search hypnotism .
If you do not allow content to be loaded automatically from servers for security reasons, you can activate it manually.
To research for a time menstruum , apply the format DD / MM / YYYY - DD / MM / YYYY . you may leave off the century from the twelvemonth number if you only require to search in the current century , i.e. DD / MM / YY .
Group related messages
If you let Mail radical messages into conversations , sent and received messages are available with one click .
In the menuView > organise by Conversation , Mail gathers related content together – received or sent e-mail and all respond to them . If you then tap a subject matter in the incoming or extroverted mailbox , Mail not only displays the capacity of this email in the Preview window but also the other messages belong to to this parallelism , disregarding of which mailbox they are stored in . This also applies to all other mailbox .
Show the address field for the blind carbon copy
To foreclose all recipient of a message from seeing all other names and email speech , practice the Bcc field .
If you send an e-mail to multiple recipients ( such as a newssheet or an invitation ) , you do not want the receiver name calling and address to seem , nor do you require replies to be beam to everyone . For these case , there is the blind C transcript ( Bcc ) address field in which you enter all recipients .
By nonremittal , the Bcc address field is hidden in a new email . To expose it , selectView > Bcc Address Field . The setting remains participating for all subsequent new messages until you cancel the statement in a fresh content .
Clicking on the search term provides you with more search options.
Mark email addresses as VIP
To keep an oculus on messages from in particular crucial transmitter , lend them to VIPs .
Particularly important electronic mail addresses can be marked as panjandrum . To do this , move the mouse pointer over the sender in an incoming substance , snap on the minuscule pointer that appears , and selectAdd to VIPsin the drop - down menu . A high-up mailbox will appear in the Favorites part of the sidebar .
To erase an address from the VIP list , dawn on an entry in the VIPs mailbox with a Control - chink and selectRemove from VIPsin the context menu . or else , in an e-mail sent by a VIP , click the star icon to the left of the sender . If you remove all VIPs , you may blue-pencil the VIPs mailbox by Control - get through it and selectingRemove from Favorites . Do n’t worry , the emails are not delete , and you could find them in your Inbox .
If you let Mail group messages into conversations, sent and received messages are available with one click.
Only notify specific senders
you may adjust when you get a notice about Modern emails .
By default , Mail uses the Notification Center to advise you when a new substance get in . post can also throttle notification to specific transmitter groups . To do this , undecided Mail ’s preferences , tap theGeneraltab , and select a unlike entry in the Notifications of new subject matter drib - down menu .
For example , if you select VIPs , you will only take in a message from senders whom you have brand as very important person . If you choose impinging , notifications will be limited to people saved in the Contacts app .
To prevent all recipients of a message from seeing all other names and email addresses, use the Bcc field.
This clause in the first place come along onMacweltand was translated byRoman Loyola .
To keep an eye on messages from particularly important senders, add them to VIPs.
You can adjust when you get a notification about new emails.
