Large - scale publications that rely on Adobe InDesign often partner off the app with its companion word process appurtenant , InCopy , to tolerate for a collaborative production environment between designers and editor program . That ’s what we do here atMacworld .
Using InDesign and InCopy together has serve us become an almost paperless operation as we produce the mark magazine each month .
But we do need to print out our work sometimes , and those times call for a trip to InCopy ’s Print dialog box . InCopy tender a pot more than just basic print functionality .
InCopy’s printing options for Layout view are pretty straightforward. This is the CS4 interface. CS5 looks almost the same.
Below are some of the things you could do with the Print feature , and some of the agency that we use it . We currently use InCopy CS4 , but the print functionality and options in the dialog box are near identical in CS5 .
Printing in Layout view
The first thing to note about InCopy ’s Print dialogue box is that it shows you different options by default option , depending on which prospect you are work in . In Layout view , you get a certain lot of options . In Galley or Story persuasion , you get a dissimilar set of option .
While in Layout view , press Command - atomic number 15 ( or select File - > Print from the software menu ) . The first option in the resulting dialogue box is Printer , where you select the printer you want to impress to . The next option — View — lets you choose to print either the Layout or Galley & Story views .
Although the printing process alternative default option to the scene you ’re in at the clip you choose the Print command , you could expend the View toss off - up menu to toggle between views at any time . However , in both InCopy CS4 and CS5 , I had to perform a trick to get at the Galley & Story option when I invoked the Print dictation from Layout view , because InCopy would n’t extend the view to me when I clicked the View pop - up menu . The workaround is to set off out of the Print duologue box and recruit Galley or Story sight ( Command - G or Command - Option - G , respectively , or just click the tabs at the top left ) to impress whichever scene you need . Or cancel out of the dialog box , accede Galley or news report view and then reenter Layout thought ( Command - L ) and prefer Command - P. Only then does InCopy as if by magic proffer the Galley & Story option in the dialogue box you invoke from Layout view . I do n’t know why this is , but it seems like a germ because when I invoke the Print command from Galley or Story eyeshot , I ’m able to immediately choose Layout from the View menu .
Galley & Story print options are plentiful, so saving your print settings for this view can come in very handy.
InCopy ’s impression selection for Layout survey are pretty straightforward . This is the CS4 interface . CS5 looks almost the same .
The next few options — Copies , Paper Size , and Orientation are self - explanatory — and the CS5 dialog box summate a Collate checkbox . The Pages options are mostly self - explanatory , too . you’re able to pick out to print all Thomas Nelson Page or a range of pages , and you’re able to choose to print the pages in rearward parliamentary procedure , depend on the way your printing machine output the page .
Under Scale , you could set the varlet to print in various proportions . I almost always result this curing with both width and height at 100 percent , and I keep the Constrain Proportions detail choose . But by utilize the Scale To Fit option , you’re able to do a few deception . For illustration , if you require the printout to include the filename and a record of the time and escort you print a written document , you could choose the Print Page Information choice . But if you do that without also selecting Scale To Fit while you have the Scale at 100 percent for both breadth and height and Constrain Proportions enable , that selective information wo n’t show up on the impress varlet . You could deselect Constrain Proportions and set the height and width to a smaller percentage , but it ’s much easier to keep Constrain Proportions selected and just click the Scale To Fit option . Doing so admit all the information you ask for and also makes the pageboy output look nice and balanced .
In OS X’s Print dialog box, you can choose additional print settings, such as two-sided printing and the number of pages per sheet. Just make sure the options you choose here don’t conflict with options you’ve already set in InCopy’s Print dialog box.
Another instance in which you might practice the Scale To Fit pick is if you need to print a tabloid - sizing feast but have only letter - size newspaper . To do this , adjust Paper Size to Letter , preference to Landscape , and weighing machine to Scale To Fit . Then select Print paste . This is a gravid way to get a whole - picture aspect of a spread to check for irregularities in the layout .
Another option is Print Images , which is turned off by default . To print picture , just pick out the option . When impress from InCopy , I prefer to not impress the images because I want a clear icon of the text , without distracting art elements . Also , not print the pictures saves ink and print time .
Printing in Galley & Story view
Printing in Galley & Story scene is a little more complicated because there are much more options at your disposal . And when you print with this view , you get straight textual matter , just as you ’d see in the Story and Galley views of the syllabus .
In the photographic print dialog box , you ’ll still chance the familiar Printer , View Copies , Paper Size , Orientation , and Reverse Order option , but because Galley and fib purview are sectioned according to story , you get a Stories option , too . Here you could pick out to impress all stories , the current level , or all flesh out story .
If you select to print all story but some of the stories are collapsed , that ’s OK . The report will impress as though they were expanded . However , if you want to print the currently select account and the selected story is collapse , InCopy will prompt you to expand the story , even though it is select , before you may print it . Choosing to print all extend tale does just that — only the currently blow up stories will impress .
Exporting PDFs of Galley & Story view is a great way to track versions, especially for organizations that do not have powerful content-management systems.
Galley & Story mark options are plentiful , so spare your mark configurations for this view can come in very handy .
Under Options , you may choose the current cookhouse options or override them . Keeping the current setting will print the story at whatever baptistery size you currently have for Galley or Story view . Because I have my Galley configurations at a very large baptistry size so I can see stories on cover without straining my eyes , I override the current configurations for printing . Otherwise , I ’d terminate up with far too many printed page .
Besides changing the font size , you may select other options based on what ’s relevant to your needs . you may publish the paragraph style , inline notes ( either all or just the visible unity , and you may choose to show those greenback ’ scope color , too ) , and track change ( again , either all or just the visible unity , and you may also select to show those variety in a backcloth color ) .
The next option — Print Accurate Line Endings — rent you manipulate the display of account lines on a page . you may print all the stemma or just a ambit of lines ( 5–25 , for instance ) , and you may print the line bit . Select the Fill Page ( Use Multiple Columns ) option to arrange column widths for the printout . For exercise , if you set the Text Column Width choice to a certain breadth , the editorial that expose paragraph way , if you ’ve chosen to publish them , will print at that width . So if you have some long style names that you ’d like to see , you could determine the Text Column Width to 3 inches to give the column more space to display the full style name . ( This choice let you set measuring in a form of increments : inch , cm , millimeter , picas , point , and more . ) Being able to see the styles used in a papers in this way is helpful : for instance , it lets me quickly determine if we ’re using the correct styles throughout a file .
At the bottom of the dialog box are two options : Print Page Information and Print Story Information . We ’ve already discuss Print Page Information . Print Story Information prints not only the tale title , but also the story generator and story description ( this information needs to be set up ahead of metre in the Content Information dialog box for the item — File - > Content File Info ) .
InCopy get you save print options , too , which is peachy for people who do n’t want to go through the elaboration of the mark carte du jour every time they publish . Just blue-ribbon Save preferences , and InCopy remembers your orientation . When you keep your print options , InCopy write them for all files you print from InCopy , not just for the document you ’re presently printing .
InCopy ’s Print dialog box also give you a way to get at the general print dialogue box for Mac OS X. Click Setup to bring up the OS ’s Print duologue boxful . Here you’re able to choose two - sided printing and set options for paper handling , simulacrum timber , and layout ( printing more than one page to a sheet , for instance ) . Before you may get to this dialog box seat , InCopy warn you that if a setting is usable in its own Print dialog loge , you should set it there rather , to avoid printing conflicts . you may choose to never see the monition again .
In OS X ’s Print dialogue box , you may opt additional photographic print stage setting , such as two - sided printing process and the issue of pages per sheet . Just ensure the options you choose here do n’t run afoul with alternative you ’ve already do in InCopy ’s Print dialogue loge .
Printing to PDF
While we make unnecessary to PDF often — for versioning and to divvy up layouts with editor and generator — I always employ InCopy ’s exportation function to export a single file to PDF ( filing cabinet - > Export , or Command - E ) , which is the simple mode to create a PDF of either the Layout or Galley & Story view in InCopy . In Mac OS X 10.6 ( Snow Leopard ) , the Adobe PDF Printer is not available because security feature in Snow Leopard incapacitate it . Adobe Acrobat 9.1 Pro removes the Adobe PDF Printer and adds a young Save As Adobe PDF command . customer using other interpretation of Adobe Acrobat in Snow Leopard can not utilise the Adobe PDF Printer . A gross account at the InDesign Secrets Website offers morebackgroundon the issue .
Exporting PDFs of Galley & Story sight is a great way to chase versions , especially for organizations that do not have knock-down capacity - direction systems .
InCopy has various printing process option that can suit almost any motivation a carry off editor , transcript editor , author , or proofreader has . Next time you print from InCopy , give some of those options a endeavour . Doing so may set off a new way of life of working that ’s more effective or desirable for your publishing .
