If you have a life mug up with group meeting and places to be , it can be unmanageable for others to keep rail of you . Sure , you’re able to post your schedule online or scrawl it on a whiteboard at work , but sometimes it ’s helpful to award those who desire to know your whereabouts with a individual email content that contain the details of your come week . The same goes if you need to keep others informed of a carpool docket or department group meeting . With Apple ’s utility Automator you’re able to easily create and distribute just such a message . Here ’s how .
Get your actions in place
Launch Automator ( in /Applications ) and in the shroud that appear prime iCal Alarm . get through Choose . Select the Calendar category in the left - paw column of the window . First drag Find iCal Items onto the workflow space . Select Calendars in the Find bulge out - up fare . The action ’s name will convert when you do . Configure the action to scan : Find calendar Where Title Containsnameofcalendar(wherenameofcalendaris the calendar from which you desire to email your docket details ) . For example , you might insert domicile or Work .
Next drag over Filter iCal Items . ( “ Items ” changes to “ Events ” when you add the activity . ) Configure the action mechanism to read Filter Events Where Date protrude is This Week .
eventually hale over Event Summary . You do n’t need to exchange anything about this action .
Your completed workflow will look something like this.
Now select the Mail family in Automator ’s unexpended - bridge player column and add these fourth and 5th actions — New Mail Message and Send Outgoing Messages . For the New Mail Message action , enter the email addresses of those you want to share your hebdomadal agenda with . Put something such as My Calendar in the Subject field , and enter some likewise descriptive textual matter in the content field . Here ’s what the finish work flow should look like :
Your completed workflow will look something like this .
Set the time and date
Here ’s what your calendar summary email will see like . preserve your workflow and you ’ll be prompted for a name . insert one of your choosing and click Save . Apple ’s iCal will set in motion and a new iCal event will appear . Select that event , press Command - E to edit it . Configure the event so that it repeat weekly . Now move it to Monday and set an alarm that goes off at , say , 7:00 AM .
When that alarum goes off , here ’s what chance : The workflow will kick in and scour the limit calendar for any events you ’ve accede for the week . It will then summarize those events , launchApple ’s Mail , position that summary in the substance torso , and send the message to the preconfigured recipients .
Those receive the message will , as foretell , see a sum-up of each event including the event ’s name , status , day of the month , time , locating , universal resource locator , and notes . You ca n’t customize this summary .
Your completed workflow will look something like this.
Troubleshooting
Note , there ’s a bug in Lion ’s Automator that can cause an iCal Alarm workflow to spontaneously switch over to a even workflow . In such cases , choose File - > Duplicate To and in the copy of the workflow that appear , choose iCal Alarm , pressing Choose , and then save up the workflow .
iCal 5
Mail 5.0
Here’s what your calendar summary email will look like.
