Last week we take a very long look at theworkings of Mountain Lion ’s Calendar applications programme . This week , we ’ll turn over into some of the details . Specifically , getting calendars in and out of the app and how to use Calendar with services such as Google and Yahoo .
Export/import business
We ’ll get to shared calendar in a bit , but now I ’d like to discuss copying calendars and events out of Calendar as well as importing these things into the coating .
Copying calendars
You ’ve learned how to create calendars and the events within them . But suppose you need to send someone a copy of a calendar or issue . It ’s easily done .
To make a copy of a specific calendar , check that the Calendars pane is exposed ( fall into place the leather bit’sCalendarsbutton if it is n’t ) and select the calendar you want to copy . Now chooseFile > Export > Export . Seemingly redundant though the instruction may be , it give rise a sheet where you’re able to select a fix for your saved calendar . ( A slenderly faster boulevard is to Control - click , or right - clink , on the calendar and chooseExportfrom the result menu . ) get through theExportbutton , and you ’ve salvage your transcript .
The result file will end with .ics . This indicate that the data file is in the iCalendar format , which is a stock file format that most calendar clients can translate .
Exporting an event is even easier . Just drag the one you want to copy to the desktop . This filing cabinet is also in the .ics format , but it bears a different icon , which suggest that it ’s a single event rather than a calendar .
you’re able to also produce a copy of all your calendar , include their case and any attach notification . To do this , chooseFile > Export > Calendar Archive . By default , when you clickSavein the sheet that appears , you ’ll produce a file cabinet called Calendars and Remindersdate and time(wheredate and timeis the escort an time presented in this formatting : 4.25.13 3.45 PM ) .
This is not a file in the iCalendar data formatting . Rather , it bears a .icbu extension ( anextensionis what we call the few letter that follow the time period in a Indian file ’s name—.jpg , .doc.or.mov , for example ) . This extension tell us that it ’s a Calendar backup data file ( or an iCal backup filing cabinet if you ’re using an earlier version of the Mac OS ) . These file ca n’t be import by other calendar broadcast . Only Apple ’s iCal and Calendar can spell them directly . And while we ’re on the matter of import …
All roads lead to import
Your fellow coach has sent you a transcript of the fall - winter - natural spring - good - Almighty - doesn’t - this - season - ever - death Pee - Wee association football docket . It ’s a .ics file and you ’d love to institute it into your copy of Calendar . Here ’s how .
Launch Calendar , selectFile > Import > Import , and , in the windowpane that seem , navigate to the file . Click theImportbutton , and an Add Events window appears . From its bulge - up menu you’re able to take to tote up the calendar ’s events to any calendar already in Calendar ’s loony toons . Or , you could choose to create a new calendar . If you opt for the latter , the calendar will digest its original name . instead , you’re able to drag the calendar single file to the Calendar icon in the Dock . Calendar will set in motion and display the Add Events windowpane . Or draw a calendar into an existing calendar . Or just double - tap the data file . All roadstead lead to import .
You ca n’t comprise calendar archive ( .icbu ) files into existing calendars . If you attempt to import one , you ’ll be told that you must exchange ( and suffer ) all of your current calendar with the calendars stored in the archive . Why on earth would you choose to do that ? If you want an exact transcript of your current calendar on another Mac ( say a new MacBook Air you ’ve purchase for travel ) or within another news report on your computer , you could merely import a backup file cabinet .
Sharing and publishing
It ’s strong to argue with the convenience of being able-bodied to send off someone a written matter of your calendar , but suppose you update that calendar . Do you really require to send update each and every sentence you make a alteration to your calendar ? Probably not . gratefully , with the world power of calendar share-out and publication , you do n’t have to . permit ’s see what these two mathematical operation do and how they differ .
Sharing calendars with iCloud
If you ’ve follow along with these deterrent example from the first ( and if you have n’t , you’re able to start here ) , you should have an iCloud account by now . One of the many benefits of iCloud is that you could utilize it to share calendars . And it ’s not hard to do .
In Calendar chooseFile > New Calendar > iCloud . A new calendar will appear under the iCloud header . Enter the result you ’d care , and then chooseEdit > Share Calendar . In the modest windowpane that appears , enter the email addresses of those you want to partake the calendar with ( separating each address with a comma butterfly ) . ClickDone , and a inter-group communication to your calendar will be sent to those you ’ve chosen to share it with . Those partake in it will necessitate an iCloud account to access your calendar .
By nonpayment when you apportion a calendar with someone in this way , they can edit the calendar — summate and remove events . However , if you press the trilateral that appears next to their name in the communion windowpane , you may choose View Only , which means they can see result added to the calendar but they ca n’t create events of their own or delete existing event .
You ’ll also discover the Public Calendar pick in this window . If you enable it , a entanglement speech for that calendar appears below . ( This is a calendar that can be viewed but not edited . ) If you get through the Share push , and you may email a tie to that calendar , ship an iMessage that contains the link , or post the inter-group communication to your Facebook page .
Sharing Google and Yahoo calendars
iCloud presents a trenchant reward to those who desire to partake in calendar with other people : It permit you to do everything in Calendar — create the calendars , select recipient , and send invitations all from within the Calendar program . In the case of Google calendars , you may view and edit them within Calendar , but you ca n’t make them . For this you must go to your Gmail varlet within a connection internet browser . When you ’ve done that , you’re able to view your calendar . You ca n’t , however , divvy up any of these calendars from within the Calendar software . Again , it ’s back to the Gmail site to do that .
With a Yahoo account you’re able to produce calendars within the Calendars software . But , as with Google calendars , you ca n’t share these calendars unless you do so from Yahoo ’s site .
Calendar publishing
Calendarpublishingsounds suspiciously like calendarsharingbut I assure you that they ’re completely different thing . Publishing , for illustration , starts with the letterP. There are other differences as well .
To publish a calendar with the Calendar covering , that calendar must be create on your Mac rather than in iCloud , Google , or any other service . This is a calendar that you desire to share outside of these services .
You ’ll need some sort of hosting service to do this . For example , Box.netallows you to publish calendars via its free programme . The process go something like this .
Sign up for a Box.net account . Create a fresh calendar on your Mac . ( If you do n’t have On My Mac as an choice when you selectFile > New Calendar , go to theAccountspreference , disable theEnable This Accountoption for any iCloud , Yahoo , or Google account you have , and then chooseFile > New Calendar . ) add together a span of events .
Subscribing to calendars
Where do you discover such calendars ? At one time , site that hold calendar repository for a full variety of events — holidays from around the worldly concern , team docket , media liberation dates , and band concert schedules — were all the rage . They no longer are . Most of these sites still exist but their calendar are wildly out of date . Instead you should mold what you ’d like a schedule of and then apply your Web web browser app to look for for it . encounter a link to an “ iCal ” calendar or a .ics file , and you should be able-bodied to well take to the calendar .
About account delegates
Google and Yahoo let others to partake their calendars with you . lease ’s say , for good example , your ship’s company uses Gmail ’s calendar . Within your troupe Gmail history , you’re able to create your own calendars — a labor schedule , a days - off calendar for cover your metre off , and a calendar for keeping caterpillar track of employment - based upshot that will expect you file an disbursal report for travelling and amusement . When you tally that account to Calendars , these calendars will automatically appear under the Google heading in the Calendars pane .
At the same clock time , your ship’s company may choose to share some of its calendars with you — a “ who ’s take the day off ” calendar , another for scheduling meetings , and yet another for the company software squad . These calendar do n’t automatically come out in Calendar . But it takes footling effort to lend them .
Just chooseCalendar > Preferencesand click theAccountstab . Select your ship’s company Gmail or Yahoo explanation and get through theDelegationtab to the right . Here you ’ll see listed any calendars shared with you , along with the privileges you have ( read only or read and write ) . Tick the checkbox next to the calendars you want to watch , and they ’ll appear in the Calendars window pane below a Delegates heading . As members of your companionship update these calendars , those change will be advertise to your transcript . Likewise , if you have write privileges , any changes you make will touch on everyone else ’s transcript of the calendar . For this reason you need to be measured about adding any “ Pie the boss , Friday 2PM ” event to this calendar . salve that form of thing for unshared calendars .
And that wraps up just about everything you necessitate to bed about calendars .
Next week : Introducing contact
